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Build your agenda

Turn your Studio rundown into a public-facing Agenda: reorder items, set subtitles, attach speakers, keep internal notes hidden, then share the /agenda/<room> link.

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Build your agenda

This page walks you through turning your Studio rundown into a public Agenda that visitors can open at timers.studio/agenda/<room>. You will reorder items, set audience-friendly titles and subtitles, attach speakers, keep crew notes hidden, then share the link.

Prerequisites

  • A room with at least two or three timers already created in the Studio. If you do not have any yet, see Create your first timer.
  • Studio access with edit rights on the room.
  • A browser tab open on timers.studio/id/<your-room>.

Steps

1. Open the Agenda editor

In the Studio, find the AgendaList panel next to your timer list. It shows every timer in the room as a draft agenda item, in the same order as the rundown. If the panel is collapsed, click the small agenda icon in the left sidebar.

If your rundown is empty, the AgendaList is empty too. Add a few timers first, then come back here.

2. Reorder items

Drag a row up or down to change where it appears on the public Agenda. This order is independent of the order in which you actually start timers during the show — it controls what the audience expects to see next, not what your director does in the control room.

A common setup: put the sessions in the order the audience experiences them (welcome, keynote, break, panel, Q&A) even if your rundown has some technical rows in between.

3. Edit title, subtitle and speaker

Click a row. The AgendaItemEditor opens on the right. Three fields matter for the public view:

  • Title — the session name as the audience should read it. Use the real title, not a crew shorthand. Opening keynote — Mia Lee reads better than K1.
  • Subtitle (optional) — a short line under the title. Good for a track name, a theme, or a one-line description: Track A · Product.
  • Speaker — pick a name, a role, and either upload an avatar or pick one of the built-in speaker icons. Multiple speakers on the same session? Add them one after the other.

The editor previews the card on the right as you type, so you can see the card the audience will get before saving.

4. Keep internal notes internal

The Notes field is for your crew: mic check reminders, staging cues, who controls lights during the break. Toggle Internal on the note so it stays inside the Studio. The Agenda never renders internal notes, even when the item is the current one.

If you want a note to appear on the public Agenda (for example a travel instruction for the next break), leave Internal off. Most notes should stay internal.

5. Preview in the Studio

Click Preview at the top of the AgendaList. The Studio renders a mini Agenda in the panel using your current data and the default display mode. This is the fastest way to catch a typo or a missing speaker before you share the link.

You can switch display modes from the Preview toolbar to check LIST, FOCUS and CURRENT_NEXT. See Display modes for what each one does.

From the Share menu, copy timers.studio/agenda/<your-room>. The link has no login and no form. Send it to:

  • The lobby or hallway screen machine.
  • Your livestream operator, to embed as a browser source.
  • Your delegate app or event website.

When you change anything in the AgendaList during the show, every open Agenda view updates within 100 ms through the Gateway module. No refresh needed.

Expected result

Every public view at timers.studio/agenda/<your-room> shows your items in the order you set, with the titles, subtitles and speakers you typed. The item tied to the running timer is highlighted as the current one. Internal notes stay hidden.

Troubleshooting

Does editing a timer also update the Agenda? Yes. Each agenda item is backed by one timer row. When you rename the timer or change its duration in the Studio, the Agenda picks up the change within 100 ms.

Can I show private crew notes on the Agenda? No. Anything marked Internal in the Notes field stays in the Studio. The public Agenda only renders fields explicitly intended for the audience.

What if I want a different title on the Agenda than on the timer? Set the timer title for your crew (for example Speaker 1) and use the Agenda title for the audience (for example Opening keynote by Mia Lee). The AgendaItemEditor stores both.

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